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Elyria schools go online for smoother registration process


ELYRIA — Elyria Schools is streamlining student registration to an online format.

An online process goes live Monday that allows parents to register students for Elyria Schools. The district partnered with PowerSchool to launch the tool, accessible on smart devices, laptops, tablets and home computers. Parents can submit necessary documentation and scan and upload key enrollment documents online.

New enrollments require documentation, including a child’s birth certificate, immunization records and two proofs of residency. When applicable, proof of custody also is required.

“We were sending out huge packets of forms every year for parents to fill out during registration season,” said Denise Blatt, the district’s director of pupil services. “It became important to stay on the forefront of education technology and minimize human error during the registration process. We received several positive reviews from neighboring districts about PowerSchool Registration and decided (to use) it in our district.”

Lorain Schools uses the same system.

“PowerSchool is at the center of all of our student data management, connecting our classrooms to our students’ homes,” said Lorain Schools spokeswoman Erin Gadd. “In Lorain, we use PowerSchool to track schedules, grades, attendance, medical records and it even connects to our communications system so that we can keep staff and families updated about all things Lorain City Schools.”

PowerSchool Registration is also beneficial to the district. The process improves accuracy and speed of processing and gives district officials instant access to student information. It also eliminates paperwork parents are required to complete with new enrollments, as well as postage expenses.

“It’s important to capture vital information about our students in a timely fashion,” Blatt said. “PowerSchool Registration allows us to immediately identify students with specific needs such as special education for 504 or IEP planning, English-language learners and requirements for participation in athletics. We will be able to notify the appropriate departments to accommodate our students.’’

If online access is an issue, parents will be able to enroll at kiosks in neighborhood schools beginning in May or in person at the Central Registration office, which is moving to the Administration Center at 42101 Griswold Road in Elyria Township.

Elyria Schools spokeswoman Amy Higgins said the district decided to move central registration from the high school to the administration for several reasons. First, the online format allows for registration anywhere, making it less important to have it at a main location like the high school, and second, the space occupied by the registration office in the media center at Elyria High, will be needed when the media center is reconfigured next school year.

The district has modified space at the Administration Center to accommodate central registration. What used to function as a mailroom was sectioned off to allow for space for registrars and a waiting area for guests. The room is away from the Elyria Early Childhood Village, which is also housed in the former Elyria West High School building, with a separate entrance.

Parents will be able to access all forms necessary for enrollment at www.elyriaschools.org under the Pupil Services tab. Parents can call the Central Registration office at (440) 284-8220 with questions.

The district’s Central Registration office is open 8 a.m. to 4 p.m. Monday through Friday for in-person enrollment.

Contact Lisa Roberson at 329-7121 or lroberson@chroniclet.com. Follow her on Twitter @LisaRobersonCT.

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